Student Position Classification Worksheet

About

The purpose of this questionnaire is to assist you in properly classifying student positions as employment, unpaid internship/volunteer and/or scholarship/fellowship. If you are interested in classifying a student as an independent contractor, this is not the correct worksheet. This worksheet will determine when payments made to students that are intended to be scholarship/fellowship actually represent compensation for services. Furthermore, the worksheet identifies when unpaid interns or volunteers must be paid as employees, in order to satisfy the requirements of the Fair Labor Standards Act. This form should be completed by the administering department for each student participating in a program or project.

[1] A payment includes the provision of money in any form, including but not limited to an hourly rate of pay, salary, scholarship, fellowship, wage in any form, honorarium, or any other lump sum or term payment from the University ,an affiliate or other provider of a grant or award. [2] The answer to this question is “yes” if the student is receiving the payment (defined above) as a result of his or her participation or engagement in the position or program at issue.
[3] If the student is receiving course credit in exchange for holding the position, or if the student’s participation in the position is a requirement for the student’s degree or academic program, the answer to this question is “yes”.
[4] The student is not participating in the activity on the University’s premises or with University resources if he or she is engaged in the position at a third-party’s place of business.
[5] If the student receives the payment/money based solely upon his or her enrollment in a course or program, and complete or satisfactorily comply with the requirements of the course or program, the answer to this question is “yes”. Likewise, if the student is participating in the program or activity for the student’s own educational benefit, and not for the benefit of the entity sponsoring payment, the answer to this question is “yes”. On the other hand, if the student is required to pursue studies, research or other activities primarily for the benefit of the University or the entity sponsoring the payment, the answer to this question is “no”.
[6] If the student does not have the option or expectation of accepting a job upon completion of the position, the answer is “no”. If the student agrees to accept a job upon completion of the position and/or other requirements, the answer is “yes”.
[7] The answer to this question is “yes” if the position is designed to teach the student lessons and skills that would otherwise be taught in the classroom, or if the position exists for the purpose of teaching the student lessons and skills necessary for the successful completion of a program or degree that cannot be taught in a traditional classroom setting. If all the student is doing to qualify for the payment is to take courses, the answer is “yes”.
[9] If the student is performing services or tasks that a regular employee would be required to complete if the student were not performing those services, the answer to this question is “yes”. Instead, if the student is working so closely under a regular employee that the student is job shadowing or performing tasks in conjunction with or under direct supervision of the supervising employee the answer to this question is “no”. This question is not asking whether another student would receive an award in the place of the existing student, if the existing student was not receiving the award. If the student is performing nothing other than academic work, the answer to this question is “no”.
[10] If the student is performing nothing other than academic work, the answer to this question is “no”. If the student is given leeway and flexibility to pursue the student’s own research, work or experience in a manner of the student’s choosing, the answer to this question is “no”. If a regularly University employee exercises supervision over the student in the same way they do over an employee, the answer to this question is “yes”. However, if a student is shadowing or working in partnership with a regularly university employee, as opposed to being supervised more loosely as an employee would be supervised, the answer to this question is “no”.
[11] If the services by the student actually impede the department’s/University’s operations from time to time (due to inefficiencies in work, etc.), the answer to this question is “no”. If the University’s advantage is solely reputational through, for example, student publication or award, the answer is “no”. Student participation in a particular program or unit that results from an award to the student is not considered an “immediate advantage” to the University for the purposes of this question. If the student is solely performing academic work, the answer is “no”.

One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
5th nationwide for service to veterans —"Best for Vets: Colleges," Military Times
KU Today