FAQ: KU Financial Services

 

Categories:

Checks and Deposits | Mail | Phone Calls | 2019 W-2s | P-Card | Vendor Payment Checks | SOFAS | Payables Contact Info | At Home Purchases

 

 

Checks and Deposits:

What do I do with deposits/checks?

  • For departmental deposits, continue to drop deposits in the drop box located behind Carruth O’Leary.  These deposits will be sent to the bank on Friday.  Continue to submit MDFs to acct-rec@ku.edu as normal.

 

  • For DARBI checks, drop in box located behind Carruth O’Leary in bank bag or envelope that is clearly marked DARBI, and provide any necessary supporting documentation.

 

When will outgoing mail from Carruth O’Leary occur?

  • Outgoing mail will occur on Friday.

 

Will someone be available at the main Financial Services Central Phone Line 785-864-3066?

  • Voicemail messages to the main Financial Services central phone line 785-864-3066 will be checked daily. 
  • Please see staff contact listing for direct line office contacts from links on this page http://financialservices.ku.edu/financial-services-offices.   KU Office of Financial Services staff will be working remotely; however we are here to answer your questions from phone or email messages.

 

Will someone be available at the main Student Accounts and Receivables Central Phone Line 785-864-3322?

  • Staff are working remotely, and we continue to answer phones. 

 

 

 

2019 W-2 Information:

  • The quickest way to access your W-2 is online.  You will need to log into the State of Kansas Self Service website and follow the online W-2 instructions.
  • The State of Kansas issues W-2s by mail or online only.  They cannot be emailed.  The University of Kansas does not have access to print W-2s, however, you are welcome to come to our office for assistance in accessing your W-2 online.  See our W-2 page for more information.

 

 

Can I have Staples office supplies delivered to my home?

 

Payables

 

P-Card

 

Can I get a p-card?

  • Yes.  Complete and submit a completed p-card action request like normal.  When the card arrives, it will be mailed to the recipient after successful completion of the p-card quiz.  Outgoing mail is sent on Fridays.  Please plan accordingly.

 

My p-card is expiring.  What should I do?

  • P-cards are automatically sent close to the expiration date.  When the card arrives, it will be mailed to the recipient after successful completion of the p-card quiz.  Outgoing mail is sent on Fridays.  Please plan accordingly.

 

I need my card limit temporarily increased or opened for a transaction.  What do I do?

 

Can I get a declining balance p-card?

  • Yes.  Complete and submit a completed p-card action request like normal.  It will be mailed to the recipient after successful completion of the p-card quiz.  Outgoing mail is sent on Fridays.  Please plan accordingly.

 

 

Vendor Payment Checks

 

How do I obtain a check produced for a vendor payment?  I have documents to mail with the payment.

  • Yes.  Payables will contact the requestor and obtain their address.  Payables will mail the checks on Friday.  Please plan accordingly.

 

SOFAS

Are SOFAS transactions being processed?

  • Yes.  SOFAS transactions are processed once per week and mailed to recipients on Fridays.  Please plan accordingly.

 

Payables Contact Information

Name

Email

Phone

Topic

Hannah Harnden

h676h434@ku.edu

864-0458

  • Auditing of invoices, travel, and p-card

Heather Campbell

hcamp@ku.edu

864-9349

  • Auditing of invoices, travel, and p-card
  • Nonresident alien transactions

Jessie Hamm

j186h235@ku.edu

864-1539

  • Auditing of invoices, travel, and p-card
  • SOFAS transactions

Mischa Bell

msbell@ku.edu

864-5935

  • P-card changes;
  • Auditing of invoices, travel, and p-card

Rechelle Wustefeld

rwustefeld@ku.edu

864-5941

  • Auditing of invoices, travel, and p-card

Shay Brown

shay@ku.edu

864-1315

  • Auditing of invoices, travel, and p-card

Tyler Kottman

t593k776@ku.edu

864-0529

  • Auditing of invoices, travel, and p-card
  • Interfund transactions

Vickie Avery

vavery@ku.edu

864-5949

  • Adding and updating supplier file

Leonie Nguyen

b829n464@ku.edu

864-1536

  • Adding and updating supplier file

Mike Lewis

malewis@ku.edu

864-5938

  • Other issues

 

 

 

Procurement

 

At Home Purchases:

 

Can I purchase items to be delivered at home?

  • There are limited number of suppliers where home delivery is available.  The instructions are at https://procurement.ku.edu/ and the suppliers are below.  The SSC teams will need to place the orders for the suppliers below and will ask for clarification as to whether the order is necessary and essential to work activity.
    • Staples Advantage
    • Complete Book
    • B&H Photo
    • Dell
    • CDW-G
    • Microsoft
    • SHI
  • If you order from the Staples catalogs in the FITC, the orders will be delivered to our Facilities Storeroom at 1851 Westbrooke St, Lawrence Ks, 66045
    • Once the orders arrive, you will be contacted with directions for a safe pick-up.

 

Can I purchase items through other catalogs?

  • Yes, you can still process purchases through FITC catalogs.
    • If a purchase is made, you need to ensure there is an individual available in the building for delivery.  If no delivery contact available, the package could be delayed and even returned to the vendor as delivery services are running out of space at their distribution centers.
    • For Science and Research buildings, there is a list of who is available to assist for deliveries.  Please reach out to Craig Alexander (craig.x.alexander@ku.edu) or Ephrom Marks (emarks@ku.edu) for clarification on your building in question.
    • For other buildings, there is minimal coverage available and you are urged to reach out to Craig Alexander (craig.x.alexander@ku.edu) or Ephrom Marks (emarks@ku.edu) for clarification on your building in question.

 

 

 


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